PeopleSoft Payables Integration Points | PeopleSoft Tutorial

PeopleSoft Payables Integration Points

PeopleSoft Payables offers a lot of integration points with other PeopleSoft applications from Oracle that you have purchased, such as:

  • PeopleSoft Asset Management
  • PeopleSoft Billing
  • PeopleSoft Claims Management
  • PeopleSoft Cost Management
  • PeopleSoft eSettlements
  • PeopleSoft Expenses
  • PeopleSoft General Ledger
  • PeopleSoft Inventory
  • PeopleSoft Pay/Bill Management
  • PeopleSoft Payroll
  • PeopleSoft Project Costing
  • PeopleSoft Purchasing
  • PeopleSoft Real Estate Management
  • PeopleSoft Receivables
  • PeopleSoft Student Administration
  • PeopleSoft Treasury Management
  • PeopleSoft Work Order Management

PeopleSoft Asset Management – Along with PeopleSoft Purchasing, PeopleSoft Payables is a key collection point for asset information that flows into PeopleSoft Asset Management. This flow of asset information from vouchers works hand-in-hand with the flow of information from receiving documents that is recorded in PeopleSoft Purchasing to ensure accurate and up-to-date records.

PeopleSoft Billing uses PeopleSoft Payables to process interunit invoices.

PeopleSoft Claims Management integrates with PeopleSoft Payables and PeopleSoft Receivables to generate claims. You use claimback vouchers to adjust VAT amounts for specific settlement methods.

PeopleSoft Cost Management – PeopleSoft Payables sends purchase price variance and exchange rate variance for matched material and miscellaneous charges to PeopleSoft Cost Management, where they are associated with the appropriate inventory transactions.

PeopleSoft eSettlements – PeopleSoft eSettlements leverages nearly 80 percent of its functionality from the PeopleSoft Payables and Purchasing business processes. Whether capturing an XML invoice or creating an invoice through PeopleSoft eSettlements, you run the PeopleSoft Payables Voucher Build Application Engine process (AP_VCHRBLD) to create invoices in PeopleSoft eSettlements. Next, run the PeopleSoft Payables Matching Application Engine process (AP_MATCH) against your vouchers, purchase orders, and receipts to ensure accurate payments. Finally, use the PeopleSoft Payables Pay Cycle Application Engine process (AP_APY2015) for generating those payments.


PeopleSoft Expenses – The PeopleSoft Payables payment interface enables you to produce payments for PeopleSoft Expenses transactions.

PeopleSoft General Ledger – PeopleSoft Payables sends accounting entries to PeopleSoft General Ledger through the Journal Generator Application Engine process (FS_JGEN). PeopleSoft Payables interfaces with PeopleSoft General Ledger for budget checking and commitment control.

PeopleSoft Inventory – PeopleSoft applications support consignment inventory, the practice whereby a supplier stores goods at a customer’s location without receiving payment until after the goods are consumed. The PeopleSoft Consignment Inventory feature, which enables you to implement this strategy across your entire enterprise, integrates a variety of functions within the PeopleSoft Purchasing, Inventory, Production Management, Cost Management, and Payables applications.

PeopleSoft Pay/Bill Management – PeopleSoft Pay/Bill Management generates payable time information for contractors that the PeopleSoft Payables Voucher Build process can build into vouchers. The Front Office to AP Application Engine process (FO_TO_AP) submits contractors’ payable time to the voucher staging tables for voucher build processing.

PeopleSoft Payroll – The practice of payroll deductions being paid through an accounts payable system is standard. PeopleSoft Payables enables you to accept third-party payments from PeopleSoft Payroll.

PeopleSoft Project Costing – When you enter voucher information in PeopleSoft Payables, you can also enter information that is picked up by PeopleSoft Project Costing. A project manager using PeopleSoft Project Costing can review costs to keep complete financial control of a project.

PeopleSoft Purchasing – Vouchers can be built from various sources in PeopleSoft Purchasing, including purchase order and receiver lines, evaluated receipt settlement (ERS) vouchers, return to vendor (RTV) transactions, and procurement card system vouchers. You can perform matching among vouchers, purchase orders, receivers, and inspection status to improve control and accuracy. The system can automatically create debit memos to handle discrepancies between vouchers, purchase orders, and receivers. You view related documents across the entire procure-to-pay process. Using PeopleSoft Payables integration with PeopleSoft Purchasing, you can process vendor rebates using the rebate calculation functionality, which also integrates with PeopleSoft Receivables.

PeopleSoft Real Estate Management – PeopleSoft Real Estate Management generates information that the PeopleSoft Payables Voucher Build process can build into lease payment vouchers, and the PeopleSoft Payables inquiry functionality can use for inquiries.

PeopleSoft Receivables – The refund process in PeopleSoft Receivables adds rows to tables that are used by PeopleSoft Payables to build a voucher.

PeopleSoft Student Administration – PeopleSoft Payables generates refund tuition checks for PeopleSoft Student Administration.

PeopleSoft Treasury Management – The PeopleSoft Payables payment interface enables you to produce payments for PeopleSoft Treasury settlement transactions. And the integration with the PeopleSoft Financial Gateway feature enables you to submit electronic payments to a financial institution for settlement, without the need of a third-party integration tool.

PeopleSoft Payables also integrates with PeopleSoft Cash Management through the Treasury Netting
Center. You must use PeopleSoft Cash Management with PeopleSoft Receivables to use the bilateral
netting functionality that offsets open items with open vouchers in PeopleSoft Payables. This
functionality is useful when you have customers that are also suppliers.

PeopleSoft Work Order Management – PeopleSoft Payables vouchers record the actual procurement cost of external resources. You transmit this cost data back to Work Order Management for work order completion and analysis.

Apurva Tripathi

Apurva is a PeopleSoft consultant and a big advocate of everything PeopleSoft. He is also a technology enthusiast and loves learning and implementing newer and open source technologies. He spends his spare time updating this blog and likes to read books on self help and productivity.